Senior Executive Assistant
Job Description
- Position Type:
Education Support Professionals - District Office - Date Posted:
2/14/2023 - Location:
District Office - Closing Date:
UNTIL FILLED   Additional Information: - Transcribe and prepare documents from oral or written instructions including composing and preparing correspondence for appropriate signature(s).
- Maintain confidential District files with appropriate follow-up.
- Talk and/or meet with the general public who desire to express concerns or inquire about District issues and provide direct feedback to appropriate source and/or refer and make an appointment with the administrator.
- Attend Superintendent Cabinet meetings for discussion of potential Governing Board agenda items.
- Prepare and coordinate Governing Board agenda items and related back-up documents including correspondence, reports, proposals, documents, and exhibits.
- Serve as a liaison between the Superintendent and District administrative staff.
- Seek input from and provide information to staff and organizational units and arrange for follow-up meetings.
- Maintain Superintendent calendar; travel and conference registration and meetings with District and community members.
- Attend in-service training for continued professional development.
- Perform other job-related duties as assigned.
- Demonstrated specialized knowledge and ability to explain District practices and procedures.
- Experience with preparing comprehensive reports, grant proposals, and special programs.
- Knowledge of budgets and account systems is desirable.
- Strong communication and interpersonal skills.
- High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.
- Bilingual, English and Spanish, skills are helpful but not necessary.
- Type 70 words per minute.
- Ability to use Microsoft Word and applications.
- Ability to use standard office equipment including copy machine, printer, and fax.
- Ability to work with detail and with a high degree of accuracy.
- Demonstrated ability to use independent judgment to set priorities and make decisions.
- Ability to use discretion in handling confidential information.
- Demonstrated ability to secure and maintain the confidence of officials, employees, and the general public.
- A moderate degree of financial responsibility and accountability accompanies many of the decisions within this position.
Senior Executive Assistant | JobID: 2388 |
TITLE: Senior Executive Assistant
CLASSIFICATION: Classified Technical Professional Exempt
REPORTS TO: Superintendent
SUMMARY: The senior executive assistant to the Superintendent will provide advanced-level administrative and secretarial tasks including assembling and preparing information for administrative decisions and serving as a communication link to the superintendent. Provide similar assistance to Governing Board members as directed.
PERFORMANCE RESPONSIBILITIES:
EDUCATION:
High school diploma or equivalency.
Professional secretarial training is preferred.
LICENSES OR CERTIFICATIONS:
EXPERIENCE: A minimum of five years of executive level office experience.
SKILLS/KNOWLEDGE/ABILITIES:
WORKING CONDITIONS: The work environment is the normal office setting.
TERMS OF EMPLOYMENT: Twelve-month year, Classified Exempt Salary Schedule, employee benefits in accordance with Board policies.
EVALUATION: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.
Application Instructions
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